Info for Exhibitors


Thank you to those who have submitted exhibitor names at time when requested on the exhibitor booking form. If you have not submitted your two exhibitor’s names, please email by Friday, November 2. The two exhibitor name tags will be available for pick up at the registration desk.

Click here to download registration instructions and the fee schedule

Exhibitor Move-in

Exhibit Hall Location: North Tower – second floor | Pavilion Ballroom & foyer space

Option 1: Sunday, November 18 | 8:00 pm – 11:30 pm
Option 2: Monday, November 19 | 6:30 am – 7:00 am

Note: booth spaces will be set in an open space with hotel guest traffic. We recommend not to leave valuables unattended as tradeshow security is not provided.

Exhibitor Move-out
Monday, November 19 | 5:00 – 7:00 pm

You have three options for your 8’ x 10’ pipe and drape booth space:
  1. Standard which includes: One 6’ x 2’ skirted table and two hotel banquet chairs
  2. Open space (if no table and chairs are not required, please email with your request for an “open space” along with your booth number)
  3. Additional Booth Rentals:

    CanWest Displays

    To receive discount rates, please download an fill out the 2018 order forms and submit them directly to CanWest Displays. Payment must be received by Friday, November 2, 2018 to qualify for discount pricing.

    PSAV Exhibitor Order forms

    To order Electronic enhancements click on the here for the 2018 PSAV order forms

Move-In and Move-Out Access

Move-in and Move-out will take place (unless other arrangements have been made in advance) through our North Tower Loading Bay which is located at 1001 Hornby Street.  From the Loading Bay (height 12') all shipments will be loaded into one of the following 2 elevators.

See instructions for load in procedures.

Delegate Bag Materials
1100 pcs

Insert can be:
Organization ("8.5"x11") 1 pager – flyer / fact sheet, or organization brochure OR a small promotional sample product or take-away item to fit in standard delegate bag

Please ship delegate bag materials by Monday, October 29. No items will not be accepted after Wednesday, October 31.
Attention: Tanya Cromwell
Conference Delegate Bag Inserts

220 – 1651 Commercial Drive

Vancouver, BC  V5L 3Y3


If you have any questions please email